Travel Allowance Calculator
Calculate travel expenses, daily allowance, and reimbursement
Travel Allowance Breakdown
Quick Presets
Travel Allowance Details
Daily Allowance
Daily allowance (DA) covers incidental expenses during travel. It's paid per day of travel and varies based on:
- Location (Metro/Non-metro)
- Employee grade
- Company policy
- Travel duration
Mileage Reimbursement
When using personal vehicle for business travel, companies reimburse per kilometer:
- Car: ₹6-₹12 per km
- Motorcycle: ₹3-₹5 per km
- Includes fuel, maintenance, depreciation
Accommodation
Hotel/lodging expenses are reimbursed based on:
- City category
- Room rates (single/double)
- Maximum limit per night
- Actual bills required
Food Expenses
Food costs are usually included in DA or reimbursed separately:
- Breakfast, Lunch, Dinner
- Per meal limits
- Bills required for high amounts
Standard Travel Allowance Rules
Travel Allowance Tips
Maximize Reimbursement
- Keep all original bills
- Submit claims within deadline
- Use company-approved hotels
- Book economy class flights
Tax Benefits
- Travel allowance is tax-free up to limits
- Keep bills for 6 years
- Separate business & personal expenses
- Claim HRA for extended stays
Cost Saving
- Book tickets in advance
- Use public transport when possible
- Choose budget accommodations
- Share rooms during group travel
Frequently Asked Questions
What is travel allowance?
Travel allowance is money paid by employers to cover expenses employees incur while traveling for work. It includes daily allowance, travel costs, accommodation, and food expenses.
Is travel allowance taxable?
Travel allowance is exempt from tax up to certain limits if it's actually spent on travel. Unspent amounts may be taxable. Bills should be maintained as proof.
How is daily allowance calculated?
Daily allowance = Rate per day × Number of travel days. Rates vary by city (metro/non-metro) and employee grade. Half-day rates apply for short travel.
What expenses are covered?
Covered expenses include: Transportation, accommodation, food, local travel, communication, laundry, tips, and other incidental expenses related to business travel.
Can I claim travel allowance without bills?
Small expenses may not require bills, but major expenses like flights, hotels, and car rentals require original bills for reimbursement and tax purposes.